Privacy Policy


What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

We may change this notice from time to time so please check this page occasionally to ensure that you accept any changes.

Questions regarding this notice or our privacy practices should be sent by email

How do we collect information from you?

We obtain information about you when you join us as a Club member or contact us in any way, including about tuition, entering competitions or events.

What type of information is collected from you?

Personal information we collect might include your name, address, email address, telephone numbers and dates of birth. We may also use photographs for the website and social media.

How is your information used?

We may use this information to:

  • Notify you of our meetings, competitions, events and tuition
  • Send you newsletters and request help at events
  • To inform British Riding Club HQ of our membership data base
  • Ask for comments about the services we provide
  • Inform you about any other relevant events and activities
  • To enter you into competitions as a representative of  the Club

We are legally required to hold some types of information to fulfil our statutory obligations (for example notifying British Riding Clubs HQ of our membership data base). We review all personal information regularly and request your review and correction of any information that we hold about you. We will not keep this information for any longer than is deemed necessary.

Who has access to your information?

We will not sell, rent or give your information to third parties or share your information for marketing purposes unless required by law. Examples of that include compliance with a court order, if it is necessary for prevention of crime, to enforce our terms of use or to protect the rights, property or safety of our supporters. However, we will aim to ensure that your privacy rights continue to be protected.

We may pass your information to our third party service providers to complete tasks and provide services on our behalf, eg booking stabling and accommodation and any Club related booking.

Your choices, updates and access to your information

You have a choice about whether or not you wish to receive information from us. We will not contact you for marketing purposes by email, phone, text message or post unless you have given your prior consent.

You can send us changes of preferences, email address or other information by emailing.  We will delete all or part of your information on request.

The accuracy of your information is important to us. From time to time we may send the information we hold about you along with an update request. At any other time you have the right to ask for a copy of your information.


Security precautions are in place to protect the loss, misuse or alteration of your information. We take steps to ensure that all data you send is treated securely.

When you give us personal information we make our best effort to ensure its security. The information is password protected. When you give us personal information on paper, or we need to print it, this is shredded when no longer required.

Links to other websites

Our website may contain links to websites run by other organisations. This privacy notice applies only to this website. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get the permission of the person with parental responsibility for you beforehand whenever you provide us with personal information.

Location of your information

Your personal details are stored in the United Kingdom and are not transferred outside it.

Review of this notice

We keep this notice under regular review; it was last reviewed in April 2018.